Some organizers of large exhibitions usually designate a transporter as the transport agent for their exhibitions to handle the transportation of exhibits. Exhibition transport agents are alternative service items prepared by the organizers for the convenience of exhibitors. Of course, exhibitors can also arrange transportation by themselves.
1. Methods of exhibit transportation
Transportation for overseas exhibitions is the most complicated type of exhibit transportation, involving customs, inspection and quarantine and other departments. Generally, exhibition companies basically adopt the method of designating professional transport companies as domestic transport agents for exhibits, and they are responsible for the domestic concentration, customs declaration and international transportation of exhibits.
In terms of the choice of transportation method, exhibits are generally transported by air or sea. The transportation of exhibits for exhibitions generally starts about 3 months before the opening of the exhibition, and in view of the high transportation costs of air transportation, sea transportation is generally adopted. The advantages of sea transportation are large transportation volume, low freight and extensive waterways; but the disadvantages are slow speed, high navigation risks and difficult to accurately determine the sailing date. It is particularly important to choose a transportation service agency with good service and good reputation.
2. Price composition
? Port of departure: land transportation fee for picking up goods + warehousing + customs clearance fee + ocean freight/air freight/railway transportation fee
? Port of destination: customs clearance fee + warehousing fee + exhibition hall on-site service fee
? Factors affecting price: group cargo volume, distance from the exhibition area and customs clearance difficulty, personalized transportation requirements of exhibits
3. Requirements for packaging
? Ordinary exhibits: foam cotton + cardboard packaging
? Fragile goods/high value exhibits: professional aviation box packaging
? Mechanical equipment: foam cotton + non-fumigation wooden box packaging (metal frame can be added to the wooden box)
4. In some areas, exhibits must be returned
? Customs barriers in the exhibition area: The host country is in the process of protecting local products
? Exhibits do not meet the market access conditions in the exhibition area: The purpose of exhibits is to participate in the exhibition. Almost all countries require that exhibits need to be shipped back. Exhibits that have not paid taxes or obtained the country’s import certification are not allowed to enter the market
5. Risks in the transportation of exhibits
? Natural factors: typhoons, tsunamis, earthquakes, fires
? Political factors: wars, political changes, strikes
? Human factors: customs penalties for inconsistent orders and goods, commercial risks
6. Suggestions for companies to transport exhibits to foreign exhibitions
? Use safe product packaging
? Prepare complete exhibit import and export qualifications
? Choose a professional exhibition transportation company
7. Considerations for selecting a logistics service provider
? Professionalism of industry experience
? Perfectness of risk plan
? Recognition of the organizer