After removing the information of low quality and unsatisfactory, we can quote for the RFQ with high product matching and clear demand. Although we can see the basic information of the buyer, we do not have the buyer’s contact information. Click the “Quote now” button and fill in the quotation form to quote the RFQ.
The quotation form is different from the quotation sheet we often say. It is a fixed format for replying to RFQ provided by the platform. The items marked with ” are required.
1) Product name
The name must be highly matched with the buyer’s RFQ name, but it is best not to be exactly the same. The title must be refined to attract the buyer’s attention. In addition, a title that is too long will make people lose patience. It is best not to exceed 50 characters. Whether the buyer clicks on our quotation depends on the main title of our RFQ quotation. The title must attract buyers. You can indicate that you are a factory, fast delivery, factory price and other information.
2) Product number
The product number is the company’s internal number of the product. It can be compiled according to the numbering rules and is not a required item.
< p>3) Product Details
Good product details need to include a complete product description, product selling points and advantages, and answer special questions raised by customers, as well as clear and concise layout. Specific content may include parameters, models, product features, product uses, export markets, relevant certifications, etc. Although this space can input 8,000 characters, too much pure text will make it difficult for viewers to grasp the point and lose patience, so it is best to control it to around 2,000 characters.
Note: Please do not completely copy the product details description, just extract the essence based on the buyer’s needs.
4) Product Pictures
Although product pictures are not required, in order to increase the appeal to customers, we try our best to upload clear and customer-friendly pictures. The requested picture should be square (1000 pixels x 1000 pixels), otherwise the picture will have symmetrical white edges when displayed, affecting the aesthetics. Up to 6 attachments can be added, and the size of each attachment cannot exceed 5MB. You can place pictures of the front, side, details, materials, etc. of the product in sequence.
5) Price details
Fill in the quotation according to the terms and payment method proposed by the customer. If the customer does not specify, fill in according to the product export practice. Note that the validity period of the quotation must be filled in, but the time should not be too long. On the one hand, when the industry price or exchange rate fluctuates greatly, the longer the time, the greater the risk; on the other hand, it also implies that customers place orders early to avoid price increases.
It should be noted that after the buyer publishes the RFQ, if there are more than 10 suppliers, Suppliers can provide quotations, and price is undoubtedly the first competitive factor. The quotation cannot be too high to avoid being directly screened out under obvious comparison, but the price cannot be too low to give the other party an impression of low quality. At this time, setting a reasonable tiered price can not only give buyers a bargaining standard, but also motivate customers to increase purchase volume to obtain discounts.
6) Add more product prices
If the customer wants to buy many kinds of products, or we recommend a variety of suitable products for customers, you can click the “+ Add more product prices” link and fill in them one by one.
7) Provide samples
Sample information is applicable to suppliers who can provide samples. If you can provide samples, it is best to fill them in, which is also an advantage of RFQ quotation. After selecting the “Yes” option, you can fill in the sample cost, freight and sample delivery date.
Note: The sample fee must include the cost division, sample making time, sample delivery time, etc.
8) Message to buyers
The message to buyers can be written in the format of a counter-offer, and you can start from the following aspects.
(1) Questions based on the buyer’s RFQ itself: provide additional details based on the buyer’s demand information.
(2) Questions based on unclear or inconsistent information in the buyer’s RFQ: such as disagreements on payment methods, division of sample costs, etc.
(3) Questions outside of the RFQ: Try to ask the customer what the first order quantity or value is? If the price is right, confirm the order time, and try to reflect the company’s advantages, such as product supply capabilities, free design, etc.
Note: Be well-organized and avoid excessive courtesy and too much information.
9) File upload
If the platform-specified fields still cannot fully express our advantages, you can choose to upload attachments.