The four-quadrant analysis method is actually a very mature tool for setting goals, but for long-term time management, the focus is not only on how to develop a workflow, but more importantly, to implement the plan for a long time, and to continuously improve and improve it during the execution process, and finally form a set of work models suitable for your team.
In fact, pure time management does not exist. Only when it is combined with specific work and receives positive feedback can the team continue to improve efficiency. At this time, managers need to use some specific management tools to help themselves better track the actual work situation.
The first is the Pomodoro timer. There are many software based on the Pomodoro work method, which can help operators gradually establish the concept of time management in the early stage. The Pomodoro work method is a simple and easy time management method. Choose a task to be completed, set a Pomodoro time (usually 25 minutes) to focus on work during the time, and do not allow anything unrelated to the task in the middle until the Pomodoro timer rings, draw a mark on the paper, and record it; then set a Pomodoro break time (usually 5 minutes) and take a short break. Using software can not only improve attention, but also help operators count the time spent every day. After one week of tracking, you can compare the overall working time and task completion.
From the perspective of a single task, this method can also determine which links are inefficient. For example, 2 products were put on the shelves in 104 minutes on Monday, and 5 products were put on the shelves in 301 minutes on Wednesday. This proves that although more time was invested on Wednesday, the efficiency did not improve. At this time, the operator can consciously improve the efficiency of putting products on the shelves on Wednesday, or appropriately reduce the time spent on putting products on the shelves on Wednesday.
By analyzing the weekly work results, it can be seen that the efficiency of optimizing products on Wednesdays and Saturdays is higher, while the efficiency of putting them on the shelves on Mondays and Saturdays is higher. After 2 to 3 weeks of continuous tracking, you can see whether your energy allocation is reasonable. If the product traffic effect of putting them on the shelves and optimizing them on Saturdays is good, you can appropriately increase the workload on Saturdays and reduce the workload during the inefficient time periods on Tuesdays and Thursdays.
The second is Graphite Document, which can achieve multi-person online collaborative editing of documents, and has a high degree of matching with Excel. The biggest advantage is to avoid repeated transmission and aggregation of table documents. In many cases, it can replace repetitive, time-consuming and labor-intensive work such as internal table summarization, thereby saving time and improving efficiency. Rather than time management, it is better to say that it is used for team collaboration, because in many scenarios, improving communication efficiency can also achieve the effect of time management.
In actual work scenarios, Graphite documents can be used to upload and follow up on daily work progress, as well as real-time follow-up of key projects. When multiple stores in the team promote a model at the same time, Graphite documents can be used to count the traffic, orders, keyword rankings and other information of each link every day to achieve internal resource sharing. In this way, when facing external competition, the advantages of the store group can be better brought into play, thus avoiding falling into meaningless internal competition.