The four-quadrant analysis method is actually a very mature tool for setting goals, but for long-term time management, the focus is not only on how to set up the workflow, but also on how to implement the plan for a long time. Managers constantly adjust and improve in the process of implementation, and finally form a work model suitable for their team.
In fact, there is no simple time management. Only when it is combined with specific work and gets positive feedback can the team continuously improve efficiency. At this time, managers need some specific management tools. To help themselves better track the actual work situation.
The first is the Pomodoro timer. At present, many software based on the Pomodoro work method can help managers gradually establish the concept of time management in the early stage. The Pomodoro work method is a simple and easy time management method. Managers first need to choose a task to be completed, set a Pomodoro time (usually 25 minutes), focus on work during the Pomodoro time, and are not allowed to do anything unrelated to the task in the middle until the Pomodoro timer rings, draw a mark on paper, and record it; then set a Pomodoro break time (usually 5 minutes) and take a short break. Managers can use software not only to improve their attention, but also to count the time spent every day. After one week of tracking, managers can draw up an operational work time analysis chart to compare the overall working time and task completion.
From the perspective of individual tasks, managers can also determine which links are inefficient. For example, 2 products were put on the shelves in 104 minutes on Monday, and 5 products were put on the shelves in 301 minutes on Wednesday. This proves that although more time was invested on Wednesday, the efficiency decreased. At this time, managers can consciously improve the efficiency of putting products on the shelves on Wednesday, or appropriately reduce the time for putting products on the shelves on Wednesday.
We can see that the efficiency of optimizing products is higher on Wednesdays and Saturdays, while the efficiency of putting products on the shelves is higher on Mondays and Saturdays. After 2 to 3 weeks of continuous tracking, managers can see whether their energy allocation is reasonable. If the optimization and product flow on the shelves are good on Saturdays, managers can appropriately increase the workload on Saturdays and reduce the workload during the inefficient time period.
The second is Graphite Document, which allows multiple people to collaborate online to edit documents. It has a high degree of compatibility with Excel. The biggest advantage is to avoid repeated transmission and aggregation of table documents. In many cases, Graphite Documents can replace repetitive, time-consuming and laborious tasks such as internal table summaries, thereby saving time and improving efficiency. In many scenarios, improving communication efficiency can also achieve the effect of time management.
In actual work scenarios, Graphite Documents can not only be used to upload and follow up on daily work progress, but also to follow up on key projects in real time. For example, if multiple stores within a team promote a model at the same time, Graphite Documents can be used to count the traffic, orders, keyword rankings and other information of each link every day to achieve internal resource sharing. In this way, when facing external competition, the advantages of the store group can be better brought into play to avoid internal consumption. Teams with technical capabilities can also set up an intranet to achieve more convenient sharing.