In the field of e-commerce, accurate financial management is essential for merchants. For sellers operating on the Ozon platform, understanding and utilizing mutual settlement statements is key to ensuring financial accuracy and resolving potential discrepancies. This article will explain in detail the content, generation process, reconciliation method, and how to deal with inconsistent balances of the Ozon mutual settlement statement to help sellers manage their financial activities on the Ozon platform more effectively.
1. The role of mutual settlement statements.
The mutual settlement statement is an important financial document provided by the Ozon platform to sellers. It brings together all information on mutual settlements between sellers and Ozon within a quarter. Although this document is not financially necessary, accounting services often use it to avoid differences in financial accounting. The statement contains all financial activities related to international logistics services, such as order delivery fees completed by couriers.
2. Generation and viewing of statements.
The Ozon platform generates mutual settlement statements at the end of each quarter and sends them to sellers before the 15th of the following month. For example, the statements for January to March will be sent to sellers before April 15th. Sellers can find all statements in the “Finance → File → Statement” section of the Personal Center. It should be noted that the platform only generates quarterly statements and does not provide monthly, semi-annual or annual statement files.
3. Statement content.
The mutual settlement statement only fills in the mutual settlement information on Ozon, including:
Document issuance date
Document or payment order name
Loan (the amount you owe Ozon)
Loan (the amount Ozon owes you)
The statement also includes two lines, the initial balance and the ending balance, which are used to show the difference between the credit and debit, that is, the debt balance. The initial balance is equal to the ending balance of the previous period, and the ending balance is a summary of all financial operations in this quarter.
4. Perform settlement verification.
After receiving the statement, the seller should verify it within 15 working days. The reconciliation process involves comparing the information on the statement with the seller’s own records to ensure that Ozon’s borrowings are equal to the seller’s loans and vice versa. If there are no issues with the amounts and documents in the statement, the seller should accept the statement. If there are any objections, the statement should be rejected and raised with customer service.
5. Dealing with discrepancies in balances.
If a discrepancy in balances is found, possible reasons include:
Ozon did not provide all settlement documents
The seller did not include all settlement documents in the calculation
The documents included in the statement are from different time periods
The seller created statements for multiple contracts or personal centers
In these cases, the seller should reject the statement and contact customer service to resolve the issue. If the error is caused by Ozon, it will be corrected in the next statement.
6. Best Practices.
Regularly review the statement: Review the statement regularly to ensure the accuracy of all financial activities.
Communicate objections in a timely manner: Raise any issues or objections to Ozon in a timely manner when they are discovered.
Maintain Detailed Records: Keep detailed financial records to compare with the reconciliation statements.
Meet deadlines: Complete reconciliations within the specified time limits to avoid automatically receiving reconciliation statements that may contain errors.
Summary:
Ozon mutual settlement reconciliation statements are an important tool for sellers to manage their finances. By understanding the content and structure of the reconciliation statement, sellers can effectively monitor their financial status and promptly identify and resolve any potential discrepancies. In the field of e-commerce, accurate financial management is the cornerstone of successful operations, and mutual settlement reconciliation statements provide an effective means to achieve this goal.