In cross-border e-commerce B2B small-value transactions, salesmen usually directly include the customary trade terms in the quotation, and TT settlement is the most common method. However, for large-value transactions, salesmen usually have to negotiate the payment method with the customer, and sometimes the customer will take the initiative to propose the payment method they prefer. When negotiating the payment terms, the party who first proposes the payment method usually has the following three parts in his email.
(1) The beginning mentions the progress of the negotiation between the buyer and the seller and the prepayment.
(2) The body/main information part proposes specific requirements for the prepayment method and explains the specific reasons for this requirement.
(3) The end expresses expectations and hopes that the other party will respond in time.
The following uses the letter of credit as an example to introduce how salesmen negotiate the payment terms with customers.
1. The salesman requires the use of the letter of credit as the payment method
The example is as follows.
Dear XXX,
We are in receipt of your bid yesterday for @(the main content of the other party’s offer)However, you didn’t mention specific payment terms.We’d like to tell you that we only accept payment by @(type of letter of credit)Generally speaking, (payment method) is considered to be a reliable and safe method of payment in international trade. It protects the rights and interests of both of us. It is our usual case accept @(type of letter of credit) when we do business internationally. We wonder whether you accept this kind of payment.
Thank you in advance for your prompt reply
Best regards,
XXX
2.The examples of payment methods accepted by the customer are as follows.
Dear XXX.
Thank you for your email telling us about the payment terms, which we forgot to
mention in @(type of letter)We accept the payment terms you have offered, that is, we’ll make payment by @(type of credit) .It is true that @(payment method) is the safest way otpayment and @ (type of credit) is more favorable to you. Though it will add to ourcost, we’ll do as you have asked us to. As we need to put a deposit in the bankamounting to the cost of the import, we need (need time) to arrange all theissues concerning the opening of(type of credit)
We’Il let you know once we have@(type of credit)opened.
Best regards,XXX