After reviewing the letter of credit, if the salesperson finds any clauses that are inconsistent with the contract or not conducive to the company’s safe collection of payments, he should contact the customer in a timely manner to modify the letter of credit through the issuing bank. The request to modify the letter of credit should be made as once, specifically and clearly as possible to avoid multiple modifications and delays.
The content of the email requesting the customer to modify the letter of credit generally includes the following three parts.
(1) Thank the other party for opening the letter of credit (you can also get straight to the point).
(2) List the clauses that are inconsistent with the contract or not conducive to the company’s safe collection of payments and explain how to modify them.
(3) Thank the other party for their cooperation and hope that the modified letter of credit will be issued as soon as possible to facilitate continued performance of the contract. The following is an example. Dear Mr. Jones,
We have received your L/C No.121/99 issued by the Yemen Bank for Reconstruction & Development for the amount of $19720 covering 1600 dozen Man’s Shirts. After reviewing the L/C, we find that transshipment and partial shipment are not allowed.
As direct steamers to your port are difficult to find, we have to ship via Hong Kong more often than not. As to partial shipment, it would be our mutual benefit because we could ship immediately of whatever we have on hand instead waiting for the whole lot to be completed.
We, therefore, are writing this afternoon, asking you to amend the L/C to read:“Transshipment And Partial shipment Allowed”.
We shall be glad if you see to it that amendment is cabled without any delay, as our goods have been packed ready for shipment for quite some time. Yours sincerely, xxx