Overseas warehouse management system: from filling in outbound orders to comprehensive logistics management

The process of filling out the outbound order

Add a single shipment order

• First, click “Outbound Order” and then click the “Add New Outbound Order” button in the upper right corner. In the newly opened page, select “Shipping Warehouse” and add “Remarks Information” if necessary. Subsequently, the system will automatically generate “Product Specifications” and “Product Weight”, and the user needs to fill in the “Shipping Quantity” based on available inventory. Next, in the “Consignee Information” section, fill in all relevant information. The “City” column in “Shipping Address” needs to be selected from the list provided.

• After completing the above steps, be sure to click Save. In addition, in order to ensure the smooth progress of the subsequent process, the addresses in the “Product Shipping Order” must be separated by commas. This setting can be completed in PayPal: History → Download History → Download Fields – Single Column Shipping Address.

Import stock-out orders in batches

• If you need to add outbound orders in batches, you can choose to click “Batch Import” to download the product outbound list, enter the detailed information of the outbound products, and then import it into the system. The table includes multiple fields such as Shipping, Service, Code, Account, Date, Name, FromEmailAddress, TransactionID, ShippingAddress, ItemTitle, ItemID, AuctionSite, BuyerID, Quantity, Country, ContactPhoneNumber, etc. Among them, Shipping, Service, Name, ShippingAddress, Quantity, and Country are required; Code refers to the inventory code in the inventory product; ItemTitle refers to the title in the inventory product. Normally, you only need to fill in one of these.

• Note: The final format of the product outbound order must be in Excel workbook format before it can be imported into the system. In addition, the “shipping method” needs to be selected by referring to the “Shipping method” in the “System Common Settings” module; the “inventory code” must be a 12-digit code automatically generated by the system, not a customer-defined number.

System function overview

The overseas warehouse distribution logistics management system covers multiple modules from e-commerce sales to financial settlement. It aims to improve logistics efficiency and reduce costs through effective planning, organization, coordination and control.

E-commerce sales management

• Multiple functions including omni-channel order docking management, sales order management, etc. ensure the efficiency and accuracy of order processing.

Warehouse management

• Warehouse management covers cargo location management, inbound and outbound strategy management, etc., aiming to optimize inventory management and improve picking efficiency.

Accounting and settlement management

• The system also provides a series of financial management tools such as standard price management and contract management.

Customer Relationship Management

• Customer file management, store management and other functions help maintain good customer relationships.

Statistical analysis

• Provide basis for corporate decision-making through statistical analysis of business data, operation data, financial data, etc.

Application system integration platform

• Through the unified API platform, the e-commerce mall platform, ERP system, etc. are connected to achieve information exchange.

Logistics operation assistance system integration

• Can integrate a variety of logistics operation auxiliary tools such as mobile handheld terminal systems and electronic label picking systems.

Summary

Managing the logistics system not only involves specific operations of filling out warehouse orders, but also includes broader e-commerce sales management, warehouse management, accounting and settlement management, customer relationship management, and statistical analysis. By implementing an overseas warehouse management system (WMS), companies can better cope with complex logistics challenges, thereby improving overall operational efficiency.