Many Amazon sellers usually do not issue invoices to suppliers when purchasing goods in order to reduce costs or simplify operations. Naturally, there are few places where invoices are needed in operations.
Remind everyone that for hot-selling listings, the best operation is to issue an invoice once every six months, or at least at a certain purchase, for backup.
Due to the following situations that we will inevitably encounter in the course of business, if we encounter such complaints, we often need to submit purchase invoices.
In order to make complaints, the Amazon system proposes purchase invoices, including the following situations:
Complaints due to product quality issues: For example, a buyer or seller complains that the product you sell is not real, or that the quality of your product does not match the description, etc.;
Second-hand complaints: Products are complained to be sold as old as new;
Products have safety hazards: Products are complained of safety issues such as fire;
Account complaints: When encountering various situations to complain about the account, you will be required to submit a purchase invoice;
Category review: In a product When the product is put on the shelf or sold, the system recognizes that a category review is required. For category review, the purchase invoice (generally required to be submitted as a special VAT invoice) is the first choice;
Unusual sales: When sales suddenly increase significantly and trigger the system’s automatic warning, you will be required to submit an invoice to prove that your operation has not brought harm to the system;
Apply for unfreezing funds: Some sellers have restrictions on their accounts. When applying for unfreezing frozen funds, you will be required to submit an invoice;
Goods investigation: FBA’s goods shipment is abnormal. When the seller applies for a goods investigation, he will be required to submit an invoice.
According to Amazon’s requirements, a special VAT invoice must generally be submitted. Therefore, it is best to prepare a special VAT invoice when preparing, but sometimes some suppliers cannot issue a special VAT invoice. In this case, either prepare a general invoice + purchase document, or ask the service provider to issue a corresponding special invoice for retention.
In terms of the invoice amount and quantity, it does not have to be exactly the same as the purchase quantity, but it is recommended that the purchase quantity issued each time should not be too small, and the unit price of the purchasing unit can also be slightly lower.