Comprehensive strategies for cross-border enterprises to manage customs declaration information and customs declaration personnel

In cross-border trade, the management of customs declaration information and customs declaration personnel are crucial. This not only affects the company’s compliance and operational efficiency, but is also directly related to the smoothness of customs clearance. In order to effectively improve the operational level of enterprises, cross-border enterprises should take systematic control and optimization measures in customs declaration information and personnel management.

Management and control of customs declaration information

After customs declaration, timely distribution and archiving of customs declaration materials are necessary steps. Customs declaration information is a necessary document for financial processing, export tax refund and foreign exchange verification. Therefore, enterprises should establish a strict information handover control system. Specific measures include:

1. Timely submission: Customs duty payment voucher, customs declaration form, foreign exchange verification copy and other information must be submitted to the financial department on the day they are obtained or the next day, and both parties will sign for confirmation after handover.
2. Data registration: Establish document handover registration ledger and monthly statistics table to ensure coordination between customs management and financial department.
3. Storage period: According to the “Customs Inspection Regulations”, relevant information needs to be kept for three years from the date of release of imported and exported goods. At the same time, the management of paper information should be strengthened to avoid service issues. Data loss caused by changes in personnel.
4. Information management: Modern enterprises often use computer information management systems, such as ERP systems, to reduce errors in manual work and improve the accuracy of data processing.

Management with customs brokers and import and export companies

Effective management of customs declaration enterprises can improve customs clearance efficiency and reduce regulatory risks. The main management measures include:

1. Qualified supplier selection: In addition to fees, one should evaluate whether the customs declaration company has a compliant operating model and industry experience to ensure that the selected company can provide high-quality customs clearance services.
2. Employee quality assessment: Examine the knowledge and experience of employees of customs declaration companies to understand their abilities and performance in handling customs declaration business.
3. Clear agreement terms: Sign a detailed contract or agreement with the customs declaration company to clarify their respective responsibilities and obligations, especially in terms of document preparation and information review.

Management of customs declaration personnel

The management of customs declaration personnel is also an important part of the entire process. Enterprises should take the following measures:

1. Personnel recruitment and training: Recruit suitable customs declaration personnel based on company culture and needs, and improve their business capabilities through internal and external training. Both quality and quantity should be taken into consideration in talent selection.
2. Internal management control: Develop a strict internal control system, including tax calculation, document preparation and review, etc., to achieve separation of functions and clear responsibilities to ensure efficient and compliant work processes .
3. Assessment mechanism: Establish reasonable assessment indicators, including compliance indicators and efficiency indicators, as an important basis for evaluating the performance of customs declarers.

Conclusion

Through systematic analysis and optimization of customs declaration information management and customs declaration personnel management, cross-border enterprises can not only reduce compliance risks, but also improve overall operational efficiency. These measures are particularly important in the current complex international trade environment, and companies should continue to pay attention to and improve relevant management strategies.